Human Resources Assistant – Admin Team

Be advised – “Proof of vaccination status against COVID-19 or a medical/religious accommodation will need to be verified if prompted an offer”

Generous Benefits for Full Time Team Members

Waiting period may apply

• Health – Low Monthly Premium Cost of $50 for Employees and 60% match for dependents
• Dental, vision & life insurance
• Flexible Scheduling to encourage self-care and work/life balance
• Paid Time Off – 12 hours per month increasing after 2 & 5 years
• 9 paid holidays and 2 paid floating holidays
• Ongoing Professional Development and career mapping
• Employer match for retirement – 403b
• Sabbatical at 4 years, and every 10 years, with cash-out or retirement bonus options
• New Hire Mentorship Program
• Referral Bonus

About Us
Trillium Employment Services is a nonprofit organization with a dedicated team who has been serving people with disabilities and Washington State employers since 1983. We connect people with disabilities to employment opportunities and are committed to integrating people with intellectual disabilities in the workforce. We are proud to be one of the pioneer supported employment agencies in the United States. We were recognized as one of Seattle Business Magazine’s “100 Best Companies to Work For” in 2019. 

Company’s website & socials:
https://www.trillium.org 

https://www.facebook.com/TrilliumEmploymentServices 

https://www.linkedin.com/company/trillium-employment-services 

https://www.youtube.com/user/TrilliumWA 

Opportunity

We are seeking an eager, customer service minded Human Resources Assistant with a positive attitude to join our team. As the “face of Human Resources” you will be responsible for maintaining files, providing administrative support, answering staff and candidate questions, recruitment, and onboarding support. You are comfortable with using a variety of technology tools, thrive in ambiguity by asking thoughtful questions to seek clarity. You can pivot quickly when priorities change and handle constructive criticism with a “how can this be better?” mindset. This is a unique opportunity for someone who is new or retired from Human Resources, transitioning from an Administrative support and/or has an interest in learning all aspects of the HR field. If you are a resourceful problem-solver with a high attention to detail and a desire to learn, we want to hear from you!

We want to get to know you!

Please submit a resume AND cover letter describing your experience and why you are the best person to join our team. Resumes submitted without a cover letter will not be considered.

Strategic Context:  The Human Resources Assistant is responsible for key elements that support the organization’s operations. This includes a variety of Human Resources File Management, recruiting and onboarding and administrative support.

Essential Functions:

File Management Support

• Maintaining and creating new personnel files. Ensuring files are complaint per federal, state, and local requirements
• Updating internal confidential files as needed on Microsoft SharePoint
• Run reports and conduct periodic audits of personnel files; Follow-up with staff members to obtain proper documents and escalate to HR Manager as needed
• Manage conversion of hard files to electronic files
• Filing and processing onboarding/termination paperwork ensuring separate medical files are maintained

Recruitment & Onboarding Support

• Post, maintain and close jobs on select websites such as Indeed, Craigslist, Work source and others as identified.
• Coordinate phone screenings and interviews with candidates and leadership teams
• Manage incoming applications, follow-up with candidates
• Coordinate onboarding activities for new hires including tech set-up, data entry into systems, E-Verify, assign seating and keys, new hire paperwork, new hire introductions with internal teams. Travel to other sites to assist with onboarding as needed.
• Run Background Checks in contract with DVR/DDA Contracts and Drivers Abstracts for New Hires
• Manage covid vaccine policy as required by DVR/DDA contracts
• Create and maintaining new hire packets
• Ensure laptops and network connections are established
• Assists and/or leads New Hire Orientations
• Continuously improve onboard and exit process in partnership with Finance and Program

Administrative, Operations and Organizational Support

• Answer general HR-related questions from staff and candidates, escalate to HR Manager as necessary
• Ensure all employee timesheets are accurate and complete, collect and organize supervisor approvals and coordinate with payroll on a bi-weekly basis.
• Answering and assisting on inquiries when it comes to benefits eligibility for new hires
• Leading and assisting Safety Committee Meetings: order safety supplies, maintain inventory, take meeting minutes, safety calendar, periodic communications with safety coordinators for each county
• Provide administrative and project support to Admin Team: coordinate meetings, take meeting minutes, timekeeping for Executive Director and Associate Director
• Staff Training: track required and annual training and documents. Schedule internal trainings. Support the arrangement of venues, meals/provisions, trainers/speakers, etc.
• Office management: Maintain Auburn office and kitchen supplies as needed, keep conference rooms/common areas clean and orderly, coordinate with cleaning team, manage key assignments, manage Auburn conference room calendar/bookings, assist with shipping/mailings as needed, order office supplies and maintain order in supply area. Manage office equipment.
• Staff milestones: coordinate with HR Manager to send email to staff on tenure anniversaries in conformance with Personnel Policies.
• Marketing: Periodically support social media efforts by posting jobs, announcements, etc. on various sites. Assist with internal communications such as staff surveys, announcements, etc. Support the procurement of staff recognition merchandise
• Assist with external marketing projects as needed.
• Assist with projects as needed to support the entire organization
• Coordinate printing (business cards, handbooks, brochures, training materials, etc.).
• Manage general voicemail inbox on a daily basis.

Knowledge, Experience, Requirements:

• 0-1+ year experience of Human Resources
• 0-1+ years of experience with managing HR files
• 0-1+ years of experience with recruitment coordination and onboarding new hires
• Experience with supporting a leadership team (Managers, Directors, CEO’s)
• High attention to detail is required
• Ability to maintain confidentiality is required
• Adaptable to fast-changing and transitioning processes, procedures and priorities is required
• Proficient in Microsoft Office and SharePoint is required
• Ability to execute redundant processes for a long period of time (scanning, filing, locating files, saving files) is required
• Experience with marketing and/or social media management is a plus, but not required
• Experience with Set Works, Salesforce, or similar CRM highly desired but not required

Mandatory Qualifications:

1. Must be fully vaccinated against COVID-19 (religious/medical accommodation can be offered if approved)
2. Must possess a valid Washington State Driver’s License
3. Must possess private auto liability insurance and submit written verification of same
4. Must obtain results in criminal background search conducted by Washington State in order to ascertain whether criminal convictions exist for crimes against persons. Evidence of such shall constitute grounds for immediate dismissal
5. Compliance/completion of form I-9, Immigration and Naturalization Services as required by law
6. Must possess current certification in first aid and CPR no later than three months from the initial date of hire
7. Must obtain a favorable driving abstract from the Department of Motor Vehicles.
8. Weekly travel for supplies or bank deposits. Infrequent travel to remote offices

Hourly wage:    

Starting hourly range is $18.50

Benefit eligibility:

Full-time benefits

Location:

Auburn, WA with infrequent travel to other locations

Mental and Physical Requirements:

The physical/mental demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to individuals with disabilities to perform the essential functions.

Mental Requirements: 

This position continuously requires interpersonal skills, teamwork, use of discretion, independent judgement and/or independent action, attention to detail, reading, writing, speaking, and understanding English. Often requires decision-making, the ability to work independently, and problem analysis.

Physical Requirements: 

This position continuously requires sitting, hearing (using assistive devices if needed), and repetitive motion of the hand/wrists. Working conditions include office work from home or based at our Clark, Kitsap, King, or Pierce county locations. This position includes a high amount of desk work, sitting, phone and computer screen time in an open and/or personal office work environment. This position requires use of vehicle or transportation to attend meetings/perform trainings in all counties.

We are committed to adding voices to our team that represents a variety of backgrounds, perspectives, and skills. We encourage BIPOC, military veterans and spouses, LGBTQ+ identifying individuals, and those with work gaps to apply and help us in our vision to realize a community that celebrates inclusion and diversity through innovative leadership and partnerships.

A note regarding COVID-19
Our services are client driven, so work is being provided in the community. We are conducting in person interviewing per WA state guidelines regarding COVID. PPE is provided by Trillium.

Employment Consultant– Social Services – Clark County

Starting at $18.95

Trillium Employment Services is excited to add an Employment Consultant to the team to help increase employment for people with disabilities across our Clark County communities (Office in Vancouver, WA).

We can’t tell you all about it, but we can show you! Check out our animated video introducing you to our services – https://www.youtube.com/watch?v=pOPuHaRgsFs

In this position you have the opportunity to see the direct impact of your work on your community. Watch this video to get an idea of the significant effect you will have on employers, clients, and families – https://www.youtube.com/watch?v=blFgcmSJ0ls

Be advised – “Proof of vaccination status against COVID-19 or a medical/religious accommodation will need to be verified if prompted an offer”

Generous Benefits for Full Time Team Members

Waiting period may apply

• Health, dental, vision & life insurance
• Employer match for retirement – 403b
• PTO – 12 hours per month increasing after 2 & 5 years
• Sabbatical at 4 years, and every 10 years, with cash-out or retirement bonus options
• Mileage Reimbursement & Cell Phone Stipend
• Low Monthly Premium Cost for Benefits – 60% Match for Dependents
• Referral Bonus
• New Hire Mentorship Program
• Professional development and career mapping

About Us
Trillium Employment Services is a nonprofit organization with a dedicated team who has been serving people with disabilities and Washington State employers since 1983. We connect people with disabilities to employment opportunities and are committed to integrating people with intellectual disabilities in the workforce. We are proud to be one of the pioneer supported employment agencies in the United States. We were recognized as one of Seattle Business Magazine’s “100 Best Companies to Work For” in 2019.

Company’s website & socials:
https://www.trillium.org

https://www.facebook.com/TrilliumEmploymentServices

https://www.linkedin.com/company/trillium-employment-services

https://www.youtube.com/user/TrilliumWA

About You

Trillium Employment Services is seeking individuals who are creative thinkers with good problem-solving skills to assist Clark County businesses in employing people with developmental disabilities. We believe that our communities are strengthened when people with developmental disabilities are included in the workforce. If you have teaching/coaching skills to help increase employment for people with disabilities in Clark County communities, we want to hear from you.

Main job duties are:

• • Coach and teach individuals with developmental disabilities job skills
  • Empower people with disabilities to reach their full potential
  • Build relationships with the local businesses community
  • Pitch our services and inclusive workplace concepts
  • Interact effectively with clients, families, businesses, schools and funders
  • Assist job seekers’ market their skills and abilities
  • Manage a fluctuating daily schedule
  • Write case notes and reports that reflect your client work
  • Regularly participate with a collaborative and supportive team

Requirements

• The ability to work collaboratively in a learning environment
• Self-aware, accountable, and motivated
• Creative problem-solver
• Time-management skills/Efficient
• Empathy for under-served communities
• Willing to learn from mistakes and share your experience with others
• Current valid Washington State Driver’s License
• Ability to provide proof of current vehicle liability insurance
• Ability to provide a favorable driving abstract from the Department of Motor Vehicles
• Private vehicle to use for business
• Pass a background check to serve vulnerable populations
• Proficiency in Microsoft Office applications
• Ability to work a flexible schedule, including evenings and weekends
• Ability to travel throughout Clark County

Preferred Skills and Experience

• Experience teaching skills or coaching to individuals with disabilities
• Experience with report writing and case note writing
• Experience with maintaining a case load of clients
• Consultative sales
• Placement recruiting

We want to get to know you!

Please submit a cover letter describing your experience and why you are the best person to join our team. Resumes submitted without a cover letter will not be considered.

We are committed to adding voices to our team that represents a variety of backgrounds, perspectives, and skills. We encourage BIPOC, military veterans and spouses, LGBTQ+ identifying individuals, and those with work gaps to apply and help us in our vision to realize a community that celebrates inclusion and diversity through innovative leadership and partnerships.

A note regarding COVID-19
Our services are client driven, so work is being provided in the community. We are conducting in person interviewing per WA state guidelines regarding COVID. PPE is provided by Trillium.

Employment Consultant – Social Services – King County

Starting at $18.95

Trillium Employment Services is excited to add an Employment Consultant to the team to help increase employment for people with disabilities across our King County communities (office in Auburn, WA).

We can’t tell you all about it, but we can show you! Check out our animated video introducing you to our services – https://www.youtube.com/watch?v=pOPuHaRgsFs

In this position you have the opportunity to see the direct impact of your work on your community. Watch this video to get an idea of the significant effect you will have on employers, clients, and families – https://www.youtube.com/watch?v=blFgcmSJ0ls

Be advised – “Proof of vaccination status against COVID-19 or a medical/religious accommodation will need to be verified if prompted an offer”

Generous Benefits for Full Time Team Members

Waiting period may apply

• Health – Low Monthly Premium Cost of $50 for Employees and 60% match for dependents
• Dental, vision & life insurance
• Flexible Scheduling to encourage self-care and work/life balance
• Paid Time Off – 12 hours per month increasing after 2 & 5 years
• 9 paid holidays and 2 paid floating holidays
• Ongoing Professional Development and career mapping
• Employer match for retirement – 403b
• Sabbatical at 4 years, and every 10 years, with cash-out or retirement bonus options
• New Hire Mentorship Program
• Referral Bonus

About Us
Trillium Employment Services is a nonprofit organization with a dedicated team who has been serving people with disabilities and Washington State employers since 1983. We connect people with disabilities to employment opportunities and are committed to integrating people with intellectual disabilities in the workforce. We are proud to be one of the pioneer supported employment agencies in the United States. We were recognized as one of Seattle Business Magazine’s “100 Best Companies to Work For” in 2019. 

Company’s website & socials:
https://www.trillium.org 

https://www.facebook.com/TrilliumEmploymentServices 

https://www.linkedin.com/company/trillium-employment-services 

https://www.youtube.com/user/TrilliumWA 

About You
You are a creative thinker with strong problem-solving skills. You have a passion for supporting people and making an impact in the community. You are a people person and have experience in business development, social work, recruiting, coaching, or a similar field.  You are interested in assisting Seattle and Eastside businesses in employing people with developmental disabilities.  You are ready for a jump start on a new career path. You are value driven and committed to our mission: to promote inclusive community and employment opportunities.

We want to get to know you!

Please submit a resume AND cover letter describing your experience and why you are the best person to join our team. Resumes submitted without a cover letter will not be considered.

About the Role

We are currently seeking Employment Consultants to contribute to the success and organic growth of our King County team as well as teams in Clark, Kitsap, Pierce, and Yakima Counties.

Job Duties

• Coach and teach individuals with developmental disabilities job skills
• Empower people with disabilities to reach their full potential
• Build relationships with the local businesses community
• Pitch our services and inclusive workplace concepts
• Interact effectively with clients, families, businesses, schools and funders
• Assist job seekers’ market their skills and abilities
• Manage a fluctuating daily schedule
• Write case notes and reports that reflect your client work
• Regularly participate with a collaborative and supportive team

Requirements

• The ability to work collaboratively in a learning environment
• Self-aware, accountable, and motivated
• Creative problem-solver
• Time-management skills/Efficient
• Empathy for under-served communities
• Willing to learn from mistakes and share your experience with others
• Current valid Washington State Driver’s License
• Ability to provide proof of current vehicle liability insurance
• Ability to provide a favorable driving abstract from the Department of Motor Vehicles
• Private vehicle to use for business
• Pass a background check to serve vulnerable populations
• Proficiency in Microsoft Office applications
• Ability to work a flexible schedule, including evenings and weekends
• Ability to travel throughout King County

Preferred Skills and Experience

• Experience teaching skills or coaching to individuals with disabilities
• Experience with report writing and case note writing
• Experience with maintaining a case load of clients
• Consultative sales
• Placement recruiting

We are committed to adding voices to our team that represents a variety of backgrounds, perspectives, and skills. We encourage BIPOC, military veterans and spouses, LGBTQ+ identifying individuals, and those with work gaps to apply and help us in our vision to realize a community that celebrates inclusion and diversity through innovative leadership and partnerships.

A note regarding COVID-19
Our services are client driven, so work is being provided in the community. We are conducting in person interviewing per WA state guidelines regarding COVID. PPE is provided by Trillium.

Employment Associate – Social Services – Kitsap County

Starting at $18.41

Trillium Employment Services is excited to add an Employment Associate to the team to help increase employment for people with disabilities across our Kitsap County communities (Office in Silverdale, WA).

We can’t tell you all about it, but we can show you! Check out our animated video introducing you to our services – https://www.youtube.com/watch?v=pOPuHaRgsFs

In this position you have the opportunity to see the direct impact of your work on your community. Watch this video to get an idea of the significant effect you will have on employers, clients, and families – https://www.youtube.com/watch?v=blFgcmSJ0ls

Be advised – “Proof of vaccination status against COVID-19 or a medical/religious accommodation will need to be verified if prompted an offer”

Generous Benefits for Full Time Team Members

Waiting period may apply

• Health, dental, vision & life insurance
• Employer match for retirement – 403b
• PTO – 12 hours per month increasing after 2 & 5 years
• Sabbatical at 4 years, and every 10 years, with cash-out or retirement bonus options
• Mileage Reimbursement & Cell Phone Stipend
• Low Monthly Premium Cost for Benefits – 60% Match for Dependents
• Referral Bonus
• New Hire Mentorship Program
• Professional development and career mapping

About Us
Trillium Employment Services is a nonprofit organization with a dedicated team who has been serving people with disabilities and Washington State employers since 1983. We connect people with disabilities to employment opportunities and are committed to integrating people with intellectual disabilities in the workforce. We are proud to be one of the pioneer supported employment agencies in the United States. We were recognized as one of Seattle Business Magazine’s “100 Best Companies to Work For” in 2019.

Company’s website & socials:
https://www.trillium.org

https://www.facebook.com/TrilliumEmploymentServices

https://www.linkedin.com/company/trillium-employment-services

https://www.youtube.com/user/TrilliumWA

About You

Trillium Employment Services is seeking individuals who are creative thinkers with good problem-solving skills to assist Kitsap County businesses in employing people with developmental disabilities. We believe that our communities are strengthened when people with developmental disabilities are included in the workforce. If you have teaching/coaching skills to help increase employment for people with disabilities in Kitsap County communities, we want to hear from you.

Main job duties are:

• Coaching and teaching individuals with developmental disabilities job skills
• Empowering people with disabilities to reach their full potential
• Building relationships with businesses in the community through networking and pitching our services and inclusive workplace concepts to them.
• Interacting effectively with clients, families, businesses, schools and funders
• Assessing job seekers’ marketable skills and abilities
• Managing a fluctuating daily schedule
• Writing case notes and reports that reflect your client work

We are looking for candidates who:

• Value diversity and will positively contribute to interactions, services, and collaboration with people of all backgrounds and cultures both inside and outside our organization.
• Want to help businesses include employees with developmental disabilities.
• Are willing and eager to learn, experiment and be creative, and sometimes fail
• Can be flexible and collaborative to meet client needs.
• Want to start building a meaningful career while having FUN!

Requirements

• Highly effective time-management skills
• The ability to work collaboratively in a learning environment
• A high level of self-accountability and self-motivation
• Creative problem-solver
• Emotional intelligence and empathy for under-served communities
• Willing to learn from mistakes and share your experience with others
• Current valid Washington State Driver’s License
• Ability to provide proof of current vehicle liability insurance
• Ability to provide a favorable driving abstract from the Department of Motor Vehicles
• Private vehicle to use for business
• Pass a background check to serve vulnerable populations
• Proficiency in Microsoft Office applications
• Ability to work a flexible schedule, including evenings and weekends
• Ability to travel throughout Kitsap County

Desired Requirements:

• Have at least one year of experience teaching skills to individuals with disabilities
• Self-directed and can work independently
• Willing to learn from people with disabilities
• Ability to express ideas orally and in writing
• Confident in approaching businesses on behalf of people with disabilities

We want to get to know you!

Please submit a cover letter describing your experience and why you are the best person to join our team. Resumes submitted without a cover letter will not be considered.

We are committed to adding voices to our team that represents a variety of backgrounds, perspectives, and skills. We encourage BIPOC, military veterans and spouses, LGBTQ+ identifying individuals, and those with work gaps to apply and help us in our vision to realize a community that celebrates inclusion and diversity through innovative leadership and partnerships.

A note regarding COVID-19
Our services are client driven, so work is being provided in the community. We are conducting in person interviewing per WA state guidelines regarding COVID. PPE is provided by Trillium.

Employment Consultant – Social Services – Kitsap County

Starting at $18.95

Trillium Employment Services is excited to add an Employment Consultant to the team to help increase employment for people with disabilities across our Kitsap County communities (office in Silverdale, WA).

We can’t tell you all about it, but we can show you! Check out our animated video introducing you to our services – https://www.youtube.com/watch?v=pOPuHaRgsFs

In this position you have the opportunity to see the direct impact of your work on your community. Watch this video to get an idea of the significant effect you will have on employers, clients, and families – https://www.youtube.com/watch?v=blFgcmSJ0ls

Be advised – “Proof of vaccination status against COVID-19 or a medical/religious accommodation will need to be verified if prompted an offer”

Generous Benefits for Full Time Team Members

Waiting period may apply

• Health – Low Monthly Premium Cost of $50 for Employees and 60% match for dependents
• Dental, vision & life insurance
• Flexible Scheduling to encourage self-care and work/life balance
• Paid Time Off – 12 hours per month increasing after 2 & 5 years
• 9 paid holidays and 2 paid floating holidays
• Ongoing Professional Development and career mapping
• Employer match for retirement – 403b
• Sabbatical at 4 years, and every 10 years, with cash-out or retirement bonus options
• New Hire Mentorship Program
• Referral Bonus

About Us
Trillium Employment Services is a nonprofit organization with a dedicated team who has been serving people with disabilities and Washington State employers since 1983. We connect people with disabilities to employment opportunities and are committed to integrating people with intellectual disabilities in the workforce. We are proud to be one of the pioneer supported employment agencies in the United States. We were recognized as one of Seattle Business Magazine’s “100 Best Companies to Work For” in 2019. 

Company’s website & socials:
https://www.trillium.org 

https://www.facebook.com/TrilliumEmploymentServices 

https://www.linkedin.com/company/trillium-employment-services 

https://www.youtube.com/user/TrilliumWA 

About You
You are a creative thinker with strong problem-solving skills. You have a passion for supporting people and making an impact in the community. You are a people person and have experience in business development, social work, recruiting, coaching, or a similar field.  You are interested in assisting Kitsap County businesses in employing people with developmental disabilities.  You are ready for a jump start on a new career path. You are value driven and committed to our mission: to promote inclusive community and employment opportunities.

We want to get to know you!

Please submit a resume AND cover letter describing your experience and why you are the best person to join our team. Resumes submitted without a cover letter will not be considered.

About the Role

We are currently seeking Employment Consultants to contribute to the success and organic growth of our King County team as well as teams in Clark, Kitsap, Pierce, and Yakima Counties.

Job Duties

• Coach and teach individuals with developmental disabilities job skills
• Empower people with disabilities to reach their full potential
• Build relationships with the local businesses community
• Pitch our services and inclusive workplace concepts
• Interact effectively with clients, families, businesses, schools and funders
• Assist job seekers’ market their skills and abilities
• Manage a fluctuating daily schedule
• Write case notes and reports that reflect your client work
• Regularly participate with a collaborative and supportive team

Requirements

• The ability to work collaboratively in a learning environment
• Self-aware, accountable, and motivated
• Creative problem-solver
• Time-management skills/Efficient
• Empathy for under-served communities
• Willing to learn from mistakes and share your experience with others
• Current valid Washington State Driver’s License
• Ability to provide proof of current vehicle liability insurance
• Ability to provide a favorable driving abstract from the Department of Motor Vehicles
• Private vehicle to use for business
• Pass a background check to serve vulnerable populations
• Proficiency in Microsoft Office applications
• Ability to work a flexible schedule, including evenings and weekends
• Ability to travel throughout Kitsap County

Preferred Skills and Experience

• Experience teaching skills or coaching to individuals with disabilities
• Experience with report writing and case note writing
• Experience with maintaining a case load of clients
• Consultative sales
• Placement recruiting

We are committed to adding voices to our team that represents a variety of backgrounds, perspectives, and skills. We encourage BIPOC, military veterans and spouses, LGBTQ+ identifying individuals, and those with work gaps to apply and help us in our vision to realize a community that celebrates inclusion and diversity through innovative leadership and partnerships.

A note regarding COVID-19
Our services are client driven, so work is being provided in the community. We are conducting in person interviewing per WA state guidelines regarding COVID. PPE is provided by Trillium.